Industry

Finance and AP automation for multi-studio fitness and wellness brands

We moved a 49-location fitness franchise from QuickBooks to Dynamics 365 and automated its AP with Skalable Stream, and brought data from 60+ studios into Power BI for another multi-studio operator’s board and studio managers. Franchise and multi-location operators get consolidated finance and location-level insight.

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One franchise’s finance, before and after

Invoices
Their starting point: 600 invoices a week, hand-keyed by two full-time staff across 49 locations.
With Skalable: Stream at the center of accounts payable, with two-way integration to the ERP.
Vendors
Their starting point: 0% of vendors identified automatically (2022).
With Skalable: 96% of vendors identified automatically (2024).
Books
Their starting point: Outgrown QuickBooks.
With Skalable: Replaced with Dynamics 365, with Power BI and Matrix added.
Board reporting
Their starting point: A week to prepare.
With Skalable: One day to prepare (customer estimate).

Switch to see how each step runs once the work is redesigned.

Built for

Fitness franchises and studio groups
Med spa and wellness chains
Multi-location operators outgrowing QuickBooks

What you get

What Skalable delivers

Location-level AP
Stream mailboxes per region with central approval.
Studio and executive dashboards
Power BI reporting built on data from every location.
Franchise consolidation
Entity roll-ups and intercompany in Dynamics 365.

Proof

Results from customers like you

All case studies

Fitness & Wellness · Microsoft Dynamics 365 · Skalable Stream

≈ 75%

less time to process invoices, an estimated 3,000 hours a year

Leading health and fitness franchise (name withheld)

Stream accelerates efficiency and improves accuracy for a leading health and fitness franchise

A franchise that had grown from a single studio to 49 locations in multiple states was hand-keying 600 invoices a week with two full-time staff and had outgrown QuickBooks. Skalable replaced QuickBooks with Microsoft Dynamics 365, added Power BI and Matrix, and put Stream at the center of accounts payable with two-way integration to the ERP.

of vendors identified automatically in 2024, from 0% in 2022: 96%
to prepare board reporting, down from a week: 1 day

Read the case study (PDF)

MedSpa & Aesthetics · Microsoft Dynamics 365 · Skalable Stream

40+ → 300+

locations, with fewer people processing invoices

Fast-growing MedSpa chain (name withheld)

Stream powers a MedSpa chain’s digital transformation with an AI-first approach to invoice automation

A MedSpa operator grew from 40 to more than 300 locations in two years. Invoice volume rose more than five times while accounts payable stayed manual. Stream now identifies vendors, maps GL accounts and syncs every invoice two ways with Microsoft Dynamics 365, so the AP team shrank while the business multiplied.

lower invoice rejection rate: 3.17% down to 0.54%: 83%
lower processing cost per invoice (estimated): ≈ 50%

Read the case study (PDF)

In their words

What customers say about working with Skalable

“Skalable has integrated data from all our 60+ studios and provided deep insights in Power BI for our board, CXOs and also managers of every studio, helping us in planning operations and getting a pulse of our business.”

Cameron Stewart

CFO, Multi-entity, multi-location studio business

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