Solution

Accounts payable automation that posts to your ERP

Skalable Stream reads vendor invoices from any channel, codes them against your master data, matches to purchase orders and receipts, routes approvals and posts to Dynamics 365 Finance & Operations, Business Central, NetSuite or Sage Intacct. Exceptions come to people; clean invoices post without re-keying.

Talk to us about AP Visit the Stream website ↗

One invoice, start to finish

Arrives
Typical today: Emailed as a PDF and typed into the ERP by hand.
With Skalable: Read from dedicated mailboxes, portal uploads and scanned PDFs.
Coded
Typical today: Vendor, GL account and dimensions looked up and keyed for every line.
With Skalable: Vendor recognized and lines coded from your history.
Matched
Typical today: Purchase order and receipt checked by eye; duplicates slip through.
With Skalable: 2- and 3-way matched with your tolerances; duplicates and variances flagged with a reason.
Approved
Typical today: Chased by email.
With Skalable: Routed by amount, department or project, with mobile approvals and an audit trail.
Posted
Typical today: Re-keyed, then filed.
With Skalable: Voucher and attachment posted to the ERP, with status synced back. Clean invoices post the same day.

3.17% to 0.54%

invoice rejection rate at a MedSpa chain, 2022 to 2024, while it grew from 40+ to 300+ locations

Skalable Stream MedSpa case study

The problem

Manual AP is expensive and invisible

An illustration: at an industry benchmark of about $15 per manually processed invoice, a company handling 10,000 invoices a month would spend about $1.8M a year on data entry, chasing approvals and fixing errors. Your own cost depends on volume, exceptions and approval delays. Late payments, missed discounts and duplicate payments hide inside that number.

What you get

What Skalable delivers

Any-channel capture: Dedicated mailboxes, portal uploads and scanned PDFs. Multiple mailboxes per plan for departmental routing.
AI extraction and coding: Header and line-level extraction, vendor recognition and GL / dimension coding learned from your history.
2- and 3-way matching: Match to purchase orders and goods receipts in the ERP with tolerances you set.
Approval workflows: Routing by amount, department or project, with mobile approvals and a complete audit trail.
Bi-directional ERP integration: Vendors, POs and dimensions flow in; vouchers, attachments and status flow back. Built for Dynamics 365 F&O, Business Central, NetSuite and Sage Intacct.
Exception handling: Duplicates, price variances and missing POs are flagged with a reason and a suggested fix.

Proof

Results from customers like you

All case studies

Fitness & Wellness · Microsoft Dynamics 365 · Skalable Stream

≈ 75%

less time to process invoices, an estimated 3,000 hours a year

Leading health and fitness franchise (name withheld)

Stream accelerates efficiency and improves accuracy for a leading health and fitness franchise

A franchise that had grown from a single studio to 49 locations in multiple states was hand-keying 600 invoices a week with two full-time staff and had outgrown QuickBooks. Skalable replaced QuickBooks with Microsoft Dynamics 365, added Power BI and Matrix, and put Stream at the center of accounts payable with two-way integration to the ERP.

of vendors identified automatically in 2024, from 0% in 2022: 96%
to prepare board reporting, down from a week: 1 day

Read the case study (PDF)

MedSpa & Aesthetics · Microsoft Dynamics 365 · Skalable Stream

40+ → 300+

locations, with fewer people processing invoices

Fast-growing MedSpa chain (name withheld)

Stream powers a MedSpa chain’s digital transformation with an AI-first approach to invoice automation

A MedSpa operator grew from 40 to more than 300 locations in two years. Invoice volume rose more than five times while accounts payable stayed manual. Stream now identifies vendors, maps GL accounts and syncs every invoice two ways with Microsoft Dynamics 365, so the AP team shrank while the business multiplied.

lower invoice rejection rate: 3.17% down to 0.54%: 83%
lower processing cost per invoice (estimated): ≈ 50%

Read the case study (PDF)

How it works

A 28-day path to live, once the prerequisites are in place

Before day 1: Prerequisites
ERP sandbox access, the mailboxes to connect, vendor and coding history, and agreed approval rules. Scope and prerequisites are confirmed in your proposal; extra entities or custom rules add time.
Week 1: Connect
Connect Stream to your ERP sandbox and mailboxes; import vendors and coding history.
Week 2–3: Train and test
Process a month of real invoices in parallel; tune coding, tolerances and approval routes.
Week 4: Go live
Cut over with Skalable monitoring every invoice for the first close.

Pricing

How AP automation is priced

Stream plans and pricing ↗

One-time setup: A setup fee covers connecting Stream to your ERP and mailboxes, importing vendors and coding history, and the parallel run before go-live.
Monthly subscription: Three plans, Basic, Professional and Enterprise, that scale by mailboxes and features. Current plan prices are on the Stream website.
Invoice volume: Plans are sized to your monthly invoice volume, and Enterprise adds volume discounts for high volume or multi-year terms.

ERP work outside Stream, such as new approval workflows or data clean-up, is scoped separately when you need it.

FAQ

Common questions

Which ERPs does Stream integrate with?

Microsoft Dynamics 365 Finance & Operations, Dynamics 365 Business Central, Oracle NetSuite and Sage Intacct.

Does Stream replace our approval workflow?

Stream can run approvals itself or hand off to the ERP’s native workflow, whichever your policy prefers.

Can we start small?

Yes. The Basic plan uses one mailbox and suits lower volumes. You can move up as volume grows.

See Stream on your invoices

Stream has its own website with plans, pricing and demos.

Request a Stream demo ↗Talk to an expert